Sentry MD
Ushering in a New Era of Medical Document Management

Sentry MD, a leading force in the health record management space, has carved a niche by blending advanced technology with rigorous operational standards. The company’s broad spectrum of services, unwavering focus on quality assurance, rapid adaptability to evolving guidelines, and commitment to privacy underscore its leading position in the sector. At the heart of Sentry MD’s technological innovation is its unique rules-based system, an advanced feature that adheres to over two hundred meticulously crafted guidelines set forth by the Centers for Disease Control and Prevention (CDC). This system forms the backbone of its commitment to establishing a reliable framework for precise medical information management, enhancing data entry efficiency, and streamlining document management to eliminate potential errors.

At the heart of Sentry MD’s technological innovation is its unique rules-based system, an advanced feature that adheres to over two hundred meticulously crafted guidelines set forth by the Centers for Disease Control and Prevention (CDC)

The platform also demonstrates significant flexibility when introducing new rules. Instead of traditional programming, the system allows the team to introduce new requirements by creating rules that effectively auto-generate its code. This agile approach enables Sentry MD to rapidly adapt to changing circumstances. For instance, the system’s efficacy was particularly evident during the COVID-19 pandemic, when it swiftly incorporated tracking for various vaccines worldwide. By building rules around CDC guidelines and applying client-specific variations, Sentry MD demonstrated its game-changing adaptability in response to evolving healthcare demands.

Parallel to the technological goals is its emphasis on quality assurance, which forms the cornerstone of all its operations. Sentry MD sets and consistently exceeds ambitious benchmarks, with an accuracy rate of over 98 percent in recent audits.

“Continual enhancement of technology and operational standards is a constant priority for us,” says Jack Esselen, founder and CEO of Sentry MD.

“Our team conducts weekly meetings to discuss potential improvements. It’s a dynamic environment— we’re always anticipating the next innovation that will edge out our competition and enhance the client experience.”

Ease of access and seamless integration are other core focus areas of Sentry MD. With support for Single Sign-On (SSO) with SAML 2.0, API integration, and simple file transfers, it can be effortlessly incorporated into enterprise systems like Workday. All these facets provide healthcare organizations with a centralized access point and streamline operations.

“Our emphasis on security also sets us apart. By leveraging a range of Amazon Web Services, Sentry MD securely stores sensitive data in the cloud, which is further safeguarded via industry-standard encryption and access rights best practices,” says Tim Sarantis, CTO of Sentry MD.

Once logged into Sentry MD, users gain immediate visibility into their requirement status, submitted documents, and account activity, including login records, compliance updates, and communication logs. Going above and beyond, Sentry MD’s user-friendly portal also proactively alerts members about existing gaps in their requirements and document expiration through email notifications, ensuring they stay informed and ahead of the curve.

Sentry MD serves a diverse client base, particularly focusing on employer groups and the academic sector. For employer groups, especially those with on-site employees at clinical organizations, the firm tailors its program to meet health record requirements that may vary based on location and job roles.

In the academic realm, Sentry MD predominantly caters to health science programs in universities and colleges. Each program’s requirements are carefully customized to align with areas of study and clinical rotations, ensuring an effective solution for each client.

More than a decade ago, the University of Texas started tracking health records for their students on an HR system. This endeavor, while necessary, placed an overwhelming administrative burden on their health center staff. In this challenging scenario, Sentry MD stepped in, managed the records efficiently, updated the HR system, and ensured compliance with requirements. The work carried out by the health center staff was greatly reduced, and the data accuracy improved substantially.

Sentry MD, much like AMD or NVIDIA, acts as a powerful processor within the complex healthcare environment, shouldering the administrative burden so healthcare professionals can concentrate on their core responsibilities. By redefining health record management and compliance standards, Sentry MD is not merely adapting to the future of healthcare, but actively shaping it.